Assets

Assets are the heart of Inventorix. Each asset record tracks an individual physical item — its state, owner, location, purchase details, and full history.

Creating an asset

Navigate to Inventar > Assets in the sidebar, then click New asset.

The create form is organised into tabs.

Allgemein (General) tab

Field	Required	Description
State	Yes	Current lifecycle state of the asset (see values below)
Type	Yes	Asset type from the catalog — you can create a new type inline
Current owner	No	The user who currently holds the asset — searchable by name
Place	No	Physical location from the catalog — you can create a new place inline

State values:

Value	Label
new	Neu
in-use	In Benutzung
storage	Lager
lend	Verleiht
under-repair	In Reparatur
need-repair	Benötigt Reparatur
defect	Defekt
sold	Verkauft

Tip

If you are handing an asset to a user right after creating it, set the state to Neu or Lager first. The handover wizard will then transition the state automatically.

Informationen (Information) tab

Field	Required	Description
Serial number	No	The manufacturer serial number
Model	No	Asset model from the catalog — searchable by model name or manufacturer name. You can create a new model (and manufacturer) inline.

Kauf Informationen (Purchase Information) tab

Field	Required	Description
Purchase date	No	Date the asset was acquired
Warranty end	No	Date the manufacturer warranty expires
Purchase price / rental price	No	Numeric value
Purchase type	No	Either Abo (subscription/rental) or Einmalig (gekauft) (one-time purchase)
Invoice	No	File upload for the purchase invoice

Tags tab

You can attach one or more free-text tags to the asset. Tags are shared across all assets and can be used for ad-hoc grouping (e.g. office-berlin, remote).

Editing an asset

Open an asset from the list and click the action menu (three dots), then Edit. The edit form is the same as the create form with two additional elements:

• A header row showing Created at and Last modified at timestamps.
• A live QR code preview (top right of the header) showing the asset’s UUID.

The assets table

The assets list shows all assets in your inventory.

Columns

Column	Searchable	Sortable	Toggleable
State	Yes	Yes	No (always visible)
Asset type	Yes	Yes	No
Manufacturer	Yes	Yes	No
Model	Yes	Yes	No
Owner	Yes	Yes	Yes (hidden by default)
Serial number	No	No	Yes (hidden by default)
Incidents count	No	No	Yes (hidden by default)
Purchase price	Yes	Yes	Yes (hidden by default)

Toggle hidden columns with the Columns button in the table toolbar.

Search

The search box at the top of the table searches across: state, asset type name, manufacturer name, model name, and owner name.

Filters

Click the Filters button to narrow the list:

Filter	Type	Description
State	Multi-select	Filter by one or more asset states
Asset type	Multi-select	Filter by one or more asset types
Manufacturer	Multi-select	Filter by one or more manufacturers
Owner	Multi-select	Filter by one or more owners
Show without prices	Toggle	Show only assets with no purchase price set

Asset detail view

Clicking an asset row opens the asset on the edit page. The top of the edit page shows a read-only summary (infolist) with:

• ID, State, Asset type, Owner, Place, Model, Serial number
• Purchase date, Purchase type, Purchase price
• Warranty end
• Invoice (link)
• Created at, Last modified at

The Incidents and History tabs are available below the form on the same page (the Incidents tab is hidden on the create form and only appears after the asset has been saved).

Incidents

The Incidents tab is a form tab that is hidden on the create form and becomes visible once the asset has been saved. It appears on the asset edit page alongside the History tab, both of which are rendered as relation manager tabs below the edit form. There is no separate view/detail page for assets — the edit page is the single place where both tabs are accessible.

Each incident has:

Field	Required	Description
Title	Yes	Short label for the incident
Incident date	Yes	When the problem occurred (open_date)
Resolution date	No	When the problem was resolved (closed_date)
Notes	No	Free-text details

An incident with no resolution date is treated as open. In the form, each incident is shown collapsed and labelled with its status ([Offen] / [Geschlossen]), the date, and the title. Use Vorfall hinzufügen to add a new entry.

The incidents count badge on the tab header shows how many incidents are recorded. The same count appears in the toggleable Incidents column on the assets list.

History

The History tab shows a full activity log for the asset, including any incidents attached to it.

Columns

Column	Description
Date	Timestamp of the event
User	Who triggered the event (or “System” / “Former user”)
Event	Event type badge (e.g. created, owner changed, state changed, handover completed, note)
Summary	Human-readable summary; handover events link directly to the handover record

Filters

• Event type — multi-select; filter by event kind (created, updated, deleted, note, owner changed, place changed, state changed, handover completed)
• Date range — from / until date pickers

Adding a note

Click Add note in the history tab header to attach a free-text note to the asset’s history. Notes appear in the log with event type note.

Printing QR codes

From the asset list, open the action menu for any asset and choose QR drucken (Print QR). A print dialog opens pre-loaded with a QR code for that asset’s UUID. Model name and serial number are shown as metadata on the label only when both are present and the serial number is non-empty.

You can also select multiple assets with the row checkboxes and use the bulk action QR drucken to print labels for all selected assets at once.

Note

The QR code encodes the asset’s UUID. Scanning it from the panel’s built-in camera scanner navigates directly to the asset record. Camera scanning is covered in the Scanning section of the user manual.

Replicating an asset

The action menu also offers Replicate. This copies all fields from the asset (except the invoice file) to a new record. You can choose to assign a specific custom ID to the replica, or let the system generate a new UUID.

Bulk actions

Select one or more rows to access bulk operations from the toolbar:

• Handover — start a handover wizard for all selected assets (see Handovers)
• QR drucken — print QR labels for all selected assets
• Export — download a CSV/XLSX export of the selected assets including type, model, manufacturer, owner, place, and tags
• Delete — permanently delete the selected assets

Related pages

• Catalog — set up asset types, models, manufacturers, and places before creating assets
• Handovers — transfer assets between owners and track the signed record